Your privacy is important to the Newborn Individualized Developmental Care and Assessment Program (NIDCAP) Federation International (NFI), Inc.  This Privacy Notice (notice) outlines what personal or sensitive information (“PI”) is collected about Members and visitors to the NFI  website, and how that information is used.

What Information Do We Collect and Why?

Mailing List and Membership Application Information:  Should you wish to receive information, newsletters and notices from the NFI, you can sign up for our mailing list through the website and we will collect personal information (PI) such as your name, email address, and street or other postal mailing address as part of that process.  Should you wish to further enhance your experience with the NFI, you can become an NFI member by filling out a Membership Application Form, where you will provide the PI listed above, as well as additional information such as telephone numbers, NIDCAP certification and training details (for professionals), or NICU hospital details (for families).  The information you provide to the NFI on the Membership Application Form allows the NFI to provide Member services to you, and allows you to access articles, information and publications that the NFI maintains.  In addition, becoming a Member will allow you to access our training and certification database.  You can of course choose not to sign up on NIDCAP’s website or become a NIDCAP Member, and as a result not disclose personal information to us.  However, if you do not join the mailing list or become a Member, you will be able to browse the website, but you will not be able to receive certain NIDCAP notices or access all NIDCAP content

Payment or Donation Information:  We collect certain limited payment information when you pay membership dues: we collect only your method of payment (for example, credit card, check, etc.); we do not collect or store your credit or debit card account information. We collect certain limited donation information if you make a donation to NFI: we collect your name, address, email, donation amount, and method of payment.

How, and With Whom, Is My Information Shared?

We will never sell your PI to third parties.  We will share your PI with third parties only in the ways that are described in this notice.

Information Shared with Our Members and Others Who Assist Us:  We work with volunteers and other entities that perform certain tasks on our behalf.  These people or entities may need to have access to PI, including but not limited to access to PI in the training and certification database to verify training and credentials, in order to provide services to us or you.  Unless we tell you differently, they do not have any right to use PI we share with them beyond what is necessary to assist us.

Information Disclosed for Our Protection and Others: We reserve the right to access, read, preserve, and disclose any information we reasonably believe is necessary to (i) satisfy any applicable law, regulation, legal process or governmental request, (ii) detect, prevent, or otherwise address fraud, security or technical issues, (iii) respond to your requests, or (iv) protect the rights, property or safety of the NFI, our Members, our volunteers, ,and the public. In addition, if the NFI becomes involved in a merger, acquisition, or any form of sale or dissolution of some or all of its assets, your personal information may be transferred to a third party and become subject to a different privacy policy. We will notify you if and when any such transaction is completed if we have a valid email address for you.

Information We Share With Your Consent: Except as set forth above, we will not share your PI with third parties without seeking your consent.

Cookies and Web Beacons

When you visit the NFI’s website, we may send one or more cookies or other files to your computer or other device. We use these cookies, web beacons, and log file information to improve the quality of our service and search results, including to: (a) store information so that you will not have to re-enter it during your visit or the next time you visit NIDCAP; (b) monitor the effectiveness of marketing campaigns, and (c) monitor aggregate metrics such as total number of visitors and pages viewed.  In addition, in order to ensure the quality of our service to you, we may place a cookie or web beacon in HTML-based customer support emails or other communications with you in order to monitor and confirm delivery and effectiveness of email campaigns.  You are responsible for your own “cookie” preferences. Please note that changing “cookie” preferences may affect your ability to access NIDCAP’s website.

Is Information About Me Accurate, Complete and Secure?

We make every effort to protect your PI to ensure that it is accurate, complete, and kept private, in a manner consistent with industry standards.  We protect your PI by securing hard copy Membership forms once data entry is verified, and/or maintaining it on servers that are protected by physical and electronic safeguards.  Unfortunately, no data protection or transmission method can be guaranteed to be 100% secure.

What Information of Mine Can I Access, Change, Update or Delete?

You can access, change, update, or delete your Membership information by contacting nfimembership@nidcap.org.  Should you ever decide to cancel your Membership, you may do so by contacting nfimembership@nidcap.org.  Please note that we will need to verify that you have the authority to cancel the Membership, and activity generated prior to cancellation will remain stored by us and may be shared with third parties as described in this notice.  If you choose to delete your Membership, you will no longer be able to receive the benefits of Membership.

Third Party Information

Our website may contain links to other websites not owned or controlled by the NFI. The NFI is not responsible for the privacy practices, security, or the contents of such websites. Information collected by any third party is governed by their privacy notices and policies.

Childrens’ Privacy

The NFI does not knowingly direct services to or collect information from children under 13 years of age. The NFI’s services are not in any way targeted to children under 13 years of age. If any parent, guardian, or other person becomes aware that a child under the age of 13 has submitted any information to NIDCAP or NIDCAP has otherwise obtained any information about a child under the age of 13, please notify us by contacting nfimembership@nidcap.org  and we will take appropriate steps to remove and/or delete the information.

Retention of Information

The NFI will retain your personal information for as long as necessary to fulfill the purposes and uses described in this notice, or to comply with applicable legislation, regulatory requests or legal matters.  The NFI processes and stores personal information on servers that are located in the United States of America.

What Happens When There Are Changes to this Privacy Notice?

We may amend this Privacy Notice from time to time.  If we make changes in the way we collect or use information, we will post a revised notice on this website and there will be an indication on the website that there is new Privacy Notice information.

What If I Have Questions or Concerns?

If you have any questions or concerns regarding privacy at NIDCAP, please contact us at nfimembership@nidcap.org.   We will make every effort to resolve your concerns.

What Does Signing Up or Submitting the Membership Application Form Mean?

By signing up for the NFI’s mailing list, or submitting the Membership Application Form, you acknowledge that you have received and reviewed the Privacy Notice and that you consent to the collection, use, storage, and sharing of information, including personal information as described in this Privacy Notice, and you acknowledge that while we strive to protect your PI and other information, we cannot provide a 100% guarantee against unauthorized access.

This Privacy Notice is effective as of: September 1, 2014